FG launches E-record
FG launches E-record Management System
The Honourable Minister of Finance, Budget and National
Planning, Zainab Shamsuna Ahmed, on Monday in Abuja, launched an
Electronic Records Management (ERM) platform for the tracking of
incoming and outgoing mails and letters from and to the
Ministry.
At the occasion, the Minister, represented by the Permanent
Secretary in the Ministry, Dr. Mohanmmed Isa Dutse, noted that the
launch was in furtherance of the current administration’s
commitment to digitize all government’s platforms and the
Ministry’s commitment towards improving service delivery to the
citizenry.
The Minister stated that this commitment was underpinned by the
current administration’s desire to enhance efficiency and
effectiveness in service delivery, the promotion of inter-agency
synergy as well as the fight against corruption.
She stated that following the launch of e-government master plan by
government, key operations in public service such as the Treasury
Single Account (TSA), the newly launched Financial Transparency Web
Portal, the Integrated Payroll and Personnel Information System
(IPPIS) and Bank Verification Number (BVN) were now being
implemented and would help government to save cost and fight
corruption.
On the derivable benefits from the project, the Minister stated
that project would enhance tracking of incoming and outgoing
letters, enhance productivity, quality assurance, reduce turnaround
time and enhance efficiency in service delivery, while ensuring the
preservation and safety of the Ministry’s documents.
The Minister therefore solicited the cooperation and commitment of
staff of the Ministry towards the realization of the goals of the
project.
Speaking earlier , the Permanent Secretary Special Duties in the
Ministry, Dr. Mohammed K. Dikwa, stated that this noble initiative
is meant to address the lingering challenges of document management
in the service, adding that the notable challenges the initiative
is out to address include inability to track incoming and outgoing
mails, data preservation measure, long turn-around time for
processing mails, and no existing system for managing projects,
noting that the initiative came at the right time when the country
and the global economic outlook was increasingly being shaped by
digital processes.
He further disclosed that he was convinced that upon complete
deployment of the system, the Ministry, and by extension the nation
stood to benefit immensely in terms of enhanced productivity, cost
reduction of turn-around and time, business continuity and quality
assurance.
Mr. Dikwa, therefore congratulated the Ministry on breaking the
jinx in Federal Government’s manual processing of record keeping,
urging the staff of the Ministry who are project champions and end
users of the system to prepare well for effective implementation of
the all-important project if the benefits outlined above are to be
attained, adding that the Ministry should ensure seamless
implementation of the project so that the success of the document
management automation innovation will serve as benchmark for other
MDAs to emulate.
Hassan Dodo
D (Information)
December, 17th, 2019